Project Portfolio Management: How to Maximize the Number of Project Proposals?

By Jamal MoustafaevThinktank Consulting 

One of the first steps to collecting the maximum possible number of proposals is to make the submission process simple. One of the tricks used by some of my clients was to publish the finalized version of the scoring model on the company Intranet that was accessible to all company employees. Another organization went as far as printing the scoring model on large posters and hanging them around their company’s office, including the offices of the key decision makers (see Table 1).

Table 1

Some other valuable strategies for maximizing the number of project proposals include:

  • Allowing your employees to participate in the preliminary ranking processes
  • Rewarding your workers financially for successful ideas
  • Running contests for the best project ideas
  • Inviting your customers, vendors and suppliers to participate in the process
  • Making the proposal submission process as easy and transparent as possible
  • Demonstrating the positive impact on sales
  • Publishing the final approved project list with the scores each proposal has generated (see Table 2).

Table 2

About the author:
Jamal Moustafaev, MBA, PMP – president and founder of Thinktank Consulting is an internationally acclaimed expert and speaker in the areas of project/portfolio management, scope definition, process improvement and corporate training. Jamal Moustafaev has done work for private-sector companies and government organizations in Canada, US, Asia, Europe and Middle East.

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