Clinical Trial Budget Management

Accelerate financial management accurately and collaborate real-time with all study stakeholders.


Clinical Trial Budget Management

Cloudbyz Clinical Trial Budget Management solution helps organizations gain visibility, insight and control across clinical trials and studies. The solution helps in accelerating study budget management with high level of accuracy with faster cycle time. Cloudbyz R&D PPM enhances decision-making, maximizes resource utilization and increases operational efficiency.

Budget management is based on activity based planning with ability to define budget templates based on in-house research, outsources or combined and also support study specific or site specific budget.

Budget management also supports the ability to define costs as per protocol site visit plans and procedures to calculate unit costs and aggregate to study or site level covering number of subjects, sites, IRB and site pass through costs.

Product Features

Study Budget

Supports ability to define budgets at study level based on budget templates for various scenario including in-house research, outsourced or combined. Ability to support allocate budgets based on category, sites, subjects, subjects visits and monitoring visits.

Site Budget

Supports site budget creation management including setting fixed and pass through costs as well as visit and procedure costs for each subject visits. Both up front and subject visit costs are rolled up to provide total budget for site. Solution also auto generates payments for subject visit as per subject visit plan.

Financial Forecast

Solution provides automation and tracking on actual costs with integrated clinical trial management capabilities, on site management, subject visit tracking, site monitoring, CRF and data collection. Additionally, it generates corresponding payments for each event automatically and helps roll-up those actual costs to site level and study level to provide visibility on budget vs. actuals vs. forecasts.

Budget Methodology

Solution supports an activity based costing model at both study level and site level and helps to define costs at activity level such as per procedure, per visit, per subject and per site and then auto-roll up to study or site level. With predefined activity based budget templates, Cloudbyz helps you accelerate creation of budgets based on best practices, therapeutic area, operation models, etc.

Budget Templates

Solution supports the ability to set up and manage activity based, sourcing based and therapeutic area based budget templates with pre-defined estimated costs, overhead assumptions, etc., to speed up budget creation for both study level and site level.


Solution is built 100% native on platform which comes with workflow automation, process builder, email alerts and approval processes to automate, roll-up, setup alerts and approval process to proactive management of clinical trial budget from starting to study closure and stay on top of clinical trial budgets any time with better controls.

Payment Rollup

Solution comes with pre-built roll-ups where budgets and costs are rolled up from tasks, procedures, subject visits payments, sites, pass through payments, etc. and provide a real-time dashboard view about clinical trial budgets at any given point. Reports and dashboards are also available on mobile devices for anytime and anywhere access to budgets, costs and forecast in real-time.

Budget Variance

Solution comes with integrated clinical trial management capabilities where actual costs and payments are generated and solution alligns and rolls up actual costs through out the study to provide real-time visibility on budgeted costs, actual costs, variance and forecasts.


Solution is integrated with clinical trial management and investigator portal lets the budget management team collaborate with sites in real-time where the team can share draft, review, negotiate and obtain approval electronically and once approved, generate a finalized budget document and store in an integrated eTMF. Collaboration process also automatically creates a payment plan for the site in-line with a subject visit plan and auto generates the payments.


Solution is built 100% native on the platform and integrated with clinical trial management, investigator portal, study start-up, patient recruitment and eTMF. Our solution also comes with workflow automation and collaboration capabilities to provide real-time and seamless management of budget across clinical study to improve accuracy and efficiency.


Solution is built on the cloud platform which is scalable to global clinical trial operations without investment in hardware or software and it is also configurable and flexible to accommodate various study, sponsor CRO and sponsor requirements. Solution is also scalable to accommodate different study phases, therapeutic areas, indications and different operating models such as in-house research, outsourced and combined.

Reports & Dashboards

Solution is built on the platform which comes with a number of pre-defined reports and dashboards on budget tracking including: planned, actual, forecast variance by study, by site, by category, etc. Our platform also comes with the ability to create new reports and dashboards with point-and-click and drag-and-drop. Data can also be exported into excel or .csv format if needed.

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