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Dynamic Reports – A How-to Guide
Open reports with a click of a button and dynamically pass parameters to report filters! Purpose: This blog will show you how to create dynamic
Surya Nemani
June 2, 2020
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PROJECT PORTFOLIO MANAGEMENT ARTICLES
Blogs
Top 4 challenges facing CIO’s and IT Leaders in 2019
The arrival of game-changing technologies like mobile apps, social media, cloud computing has brought forth a new standard in the operational & decision-making process for many businesses. The CIO’s and IT Leaders role continues to undergo a transformation that is driving business leaders closer to customer demands and
Dinesh Kashyap
January 24, 2019
Blogs
A Guide to Building a Project Prioritization Scoring Model
Portfolio management is about maximizing organizational value delivery through programs and projects. In order to maximize value delivery, the governance teams that approve work and prioritize projects need to share a common view of “value” in order to use a scoring model to select the most valuable work and assign the right resources to that…
Dinesh Kashyap
September 7, 2018
Blogs
Know The Difference Between Work Intake Versus Stage-Gate
What is the difference between a work intake process and a Stage-Gate process? This is important to distinguish, especially for newer PMO’s that are setting up portfolio management processes.The work in-take process refers to the steps of developing a project proposal and bringing it to the governance board (or PMO) for a
Dinesh Kashyap
June 4, 2018
Blogs
Webinar: Achieve Real-Time Visibility on Enterprise IT with Cloudbyz ITPM and BMC Remedyforce
Cloudbyz and BMC hosted webinar on “Achieve real-time visibility on Enterprise IT with Cloudbyz ITPM and BMC Remedyforce” on 18th Jan 2018. Cloudbyz ITPM solution helps organizations gain visibility, insight, and control across all work. The solution provide the tools to properly align resources, projects, and goals, optimizing…
Dinesh Kashyap
January 19, 2018
Blogs
Webinar: Achieve Real-Time Visibility on Enterprise IT with Cloudbyz ITPM and BMC Remedyforce
Cloudbyz ITPM solution helps organizations gain visibility, insight, and control across all work. The solution provide the tools to properly align resources, projects, and goals, optimizing business strategy and performance. Cloudbyz ITPM enhances decision-making, maximize resource utilization, and increase operational…
Dinesh Kashyap
January 3, 2018
Blogs
The Remedyforce Ecosystem Spotlight – Cloudbyz ITPM
A picture’s worth a thousand words, at least that’s how the saying goes. We at BMC Remedyforce are excited to share a fantastic picture showing the ever evolving Remedyforce Ecosystem ! The picture above shows all the great integrations that Remedyforce has with other complimentary products. We continue to add partners
Dinesh Kashyap
January 2, 2018
Blogs
Prioritization Matrix
In a recent LinkedIn discussion, questions were asked about the short-comings of prioritization matrices. I would like to highlight the strengths and weaknesses of using such a tool for portfolio management. Firstly, a prioritization matrix differs from a more traditional scoring approach in that it offers a limited number of priority selections. The most simplistic…
Dinesh Kashyap
December 8, 2017
Blogs
Benefits Realization Summary
The purpose of validating benefits is to ensure that real value has been delivered from projects post-implementation as well as increase value from future projects when shortfalls have been identified in present projects. Although the business case promises to deliver a certain amount of value (in most cases), few companies
Dinesh Kashyap
December 1, 2017
Blogs
Pipeline Management-Stage Gates Part 2
Stage gates are a governance structure to evaluate, authorize, and monitor projects as they pass through the project lifecycle. In the last post, we looked at the first four reasons for establishing a stage gate process in the organization. In this post, we conclude with the last four reasons for establishing a decision gate process.
Dinesh Kashyap
November 9, 2017
Blogs
Greater Value From Portfolio Management Systems
Enterprise repository (“single source of truth”)—having a single system that contains up-to-date and accurate project and portfolio data is valuable. Gone are the days of maintaining multiple versions of static Excel files that contain the current “authorized” list of projects. This value is magnified easier to access the system and the greater
Dinesh Kashyap
November 9, 2017
Blogs
Pipeline Management-Stage Gates Part 1
Stage-Gates™ are a critical component of project selection. A winning portfolio must contain winning projects, therefore the project governance board must be able to discriminate between good projects and great projects.The decision gate process enables the project governance board to review these projects based on
Dinesh Kashyap
November 7, 2017
Blogs
Be Sure To Use The Portfolio Data
Data represents a major facet of successfully implementing project portfolio management (PPM). In a previous post, I discussed how data drives the portfolio management engine and some of the key components for getting good data into the tool. Some important portfolio data types includes: financial data, resource data, schedule data, and benefits data. Leadership plays
Dinesh Kashyap
October 30, 2017
Blogs
The Right Portfolio Data at the Right Time
From a very pragmatic point of view, getting the right data at the right time is at the heart of good project portfolio management. If the right data is not available for decision makers to use, the issue will be mediocre results at best. Portfolio management is about selecting the right projects, optimizing the portfolio…
Dinesh Kashyap
October 28, 2017
Blogs
Tactical or Strategic PPM
Fundamentally, portfolio management is about strategic execution and maximizing value to the organization through important project investments. Through various processes, leadership teams can determine how well their project investments align to key strategic goals. Optimization techniques can further enhance the value of the portfolio, ensuring that organizations
Dinesh Kashyap
October 25, 2017
Blogs
Portfolio Planning vs Strategic Planning
Too often, the modus operandi for many organizations is to receive requests and filter them through a stage-gate process in order to evaluate the merit of the request and select the right projects. If the project is selected, a project team is assembled and the project planning begins. There is nothing wrong with this process, in fact, it is an important
Dinesh Kashyap
October 24, 2017
Blogs
Project Pipeline Management
Too often, the modus operandi for many organizations is to receive requests and filter them through a stage-gate process in order to evaluate the merit of the request and select the right projects. If the project is selected, a project team is assembled and the project planning begins. There is nothing wrong with this process,…
Dinesh Kashyap
October 22, 2017
Blogs
IT Business Management – Run IT As Business
IT Business Management is a framework and approach that brings together people, process and technology to enable organizations to manage IT with real-time visibility, agility and support change and innovation. ITBM improves visibility on cost and performance and helps CIO and IT leaders to make right decision at the right
Dinesh Kashyap
October 8, 2017
Blogs
Automation Edge and Cloudbyz Announce Partnership to Drive Next Generation Technology
Houston, USA 20 Aug, 2017– AutomationEdge, one of the global leaders in providing IT Automation and Robotic Process Automation (RPA) solutions, announces its partnership with Cloudbyz, a leader in cloud based enterprise applications. The strategic partnership will enable both the leaders to serve their customers much better by
Dinesh Kashyap
September 28, 2017
Blogs
Key Metrics for Application Portfolio Management (APM)
Application Portfolio Management (APM) is a framework for managing applications in enterprise. APM provides an inventory of an organization’s software applications and software-based services as well as metrics showing the business benefits of each application.Metrics can provide information from various perspective such as business ,
Dinesh Kashyap
August 10, 2017
Blogs
Be Careful Managing Project Dependencies
Managing project dependencies are an important part of portfolio planning as well as tactically managing project execution. Unknown dependencies represent a major portfolio risk and in complex environments, inadequate identification of project dependencies can derail projects or programs. Dependencies can be any
Dinesh Kashyap
July 13, 2017
Blogs
Cloudbyz ITPM July 2017 Release Overview
The Timesheet functionality which is typically the one used by all users in an organization is revamped with a simple to use UI providing users the ability to enter time against three categories of activities viz., Project, Operations and Organizational. Users would also be able to copy the entries from previous week thus reducing the time it
Dinesh Kashyap
July 9, 2017
Blogs
How to Measure Projects Success: Successful vs. Troubled vs. Failed Projects
I can’t say that I am a big fan of it, because it fails to incorporate the value (i.e. the project portfolio management) perspective into the model. Recently I came across the one I really liked – a model that considers both project management (PM) and project portfolio management (PPM) sides proposed by Harold Kerzner,My view of a successful
Dinesh Kashyap
July 5, 2017
Blogs
Project Portfolio Management – The Role of the PMO
The first role of the PMO is to act as a filtration mechanism for all the incoming project proposals. It is very important to point out that project management office should not have a mandate to overturn or reject project requests. Its role is to accept the business cases, review them and whenever possible to point…
Dinesh Kashyap
July 5, 2017
Blogs
Project Portfolio Management: How to Maximize the Number of Project Proposals?
One of the first steps to collecting the maximum possible number of proposals is to make the submission process simple. One of the tricks used by some of my clients was to publish the finalized version of the scoring model on the company Intranet that was accessible to all company employees. Another organization went as far as printing
Dinesh Kashyap
June 28, 2017
Blogs
Infographic – Pharmaceutical Industry – Project Portfolio Management Summary
Infographic – Pharmaceutical Industry – Project Portfolio Management Summary
Dinesh Kashyap
November 28, 2016
Blogs
The Value of Time Tracking
What is the real value in tracking time for project and non-project work? The fact is collecting accurate time measurements across an entire organization can be time consuming and potentially expensive. Collecting time for the sake of collecting time is a huge waste of good organizational energy. I have compiled a list of six reasons
Dinesh Kashyap
November 17, 2016
Blogs
Benefits of Social Collaboration
Innovation is a hot topic in business right now with an ever growing need for companies to deliver better products and services. A key ingredient for fostering innovation is enterprise collaboration. Until a few years ago, collaboration was often limited to smaller teams, but this could introduce a higher risk of duplicative efforts
Dinesh Kashyap
November 5, 2016
Blogs
Five Uses of a Prioritization Scoring Model
Project prioritization is one of the most common topics in portfolio management literature. Within the context of project prioritization is the matter of scoring models because scoring models are the most widely used approach to prioritize projects. Although there are a lot of opinions on the effectiveness of common scoring models,
Dinesh Kashyap
October 21, 2016
Blogs
The Purpose and Goal of Prioritization
Prioritization is about focus—where to assign resources and when to start the work. It is not about scoring methods and ranking mechanisms. Without defining project priorities, it is difficult to effectively distribute personnel to carry out the highest valued projects. Project priorities enable management to assign their employees to the most
Dinesh Kashyap
October 15, 2016
Blogs
Strengthen Talent Management With PPM
When people refer to the “war for talent” many discussions center on talent acquisition and try to answer the question “how do we hire the best people?” Although talent acquisition is important, talent development and retention are also very important (you want to keep those great people you hired, correct?).
Dinesh Kashyap
October 15, 2016
Blogs
Dangers Of Relying On Purely Financial Methods When Prioritizing Your Projects
When people refer to the “war for talent” many discussions center on talent acquisition and try to answer the question “how do we hire the best people?” Although talent acquisition is important, talent development and retention are also very important (you want to keep those great people you hired, correct?). Hiring good
Dinesh Kashyap
October 15, 2016
Blogs
Seven Steps to a Successful Project Portfolio Management Implementation
Considering the number of times I had to answer this inquiry in the last-four or five years, I decided that it might be a good idea to sum-up at-least the high-level steps required to implement PPM at any given company. And here should be a serious-commitment from the senior executives the company to install systematic,
Dinesh Kashyap
September 24, 2016
Blogs
PMO as a Service
Program and Project delivery in IT is becoming increasingly complex and challenging with the dispersion of project teams across geographies, multiple vendors, dynamic changes in scope, and stakeholder expectations of faster delivery at lower budgets. PMO function plays a crucial role in managing this complexity and overcoming the challenges.
Dinesh Kashyap
September 22, 2016
Blogs
Top 10 Project-Risks and What to Do About Them
by Jamal Moustafaev, MBA, PMP – president and founder of Thinktank Consulting Here is my favourite definition of risk: Risk is a bad thing that can happen on your project, but you are not entirely sure it will Below you will find a tables 1 and 2 with ten most-common risks and ways to address them both-early(highly…
Dinesh Kashyap
September 19, 2016
Blogs
Communicate Portfolio Value
By Tim Washington, Point B I recently finished a project helping a CPG organization within a large retail company implement a product portfolio management process. The company
Dinesh Kashyap
September 13, 2016
Blogs
Portfolio Optimization—Data and Constraints
In our hyper-accelerated business world, data analysis and data visualization are exceptionally important. In the realm of project portfolio management (PPM) and PMO’s, organizations need robust data analysis to strengthen decision making and improve strategic execution. The key is to have the right processes in place to collect the right data and ensure
Dinesh Kashyap
August 26, 2016
Blogs
How to Prioritize Project Features and Explain the Process to the Stakeholders
When the Requirements Specifications is complete, the project manager (or the business analyst) must inspect the document with all the stakeholders in order to (along with other very important things) prioritize all of the project features and/or requirements. Project features have to be prioritized for the following reasons:Prioritization eliminates unnecessary, frivolous scope items added
Dinesh Kashyap
August 4, 2016
Blogs
Integrate IT Service Management and IT Portfolio Management
The value of IT Service Management (ITSM) is clear: thousands of organizations, including 85% of the Fortune 500, are successfully using ITSM to improve efficiency, effectiveness, control, and insight while improving customer experience and satisfaction. Barely on the radar even a decade ago, the idea of leveraging best practices in the enterprise IT
Dinesh Kashyap
June 26, 2016
Blogs
IT and HR Together Enabling Success
At first glance, Information Technology and Human Resources have little in common: IT focuses on the “hard” stuff – data, applications, infrastructure – while HR tends to focus on the “soft” stuff – people, skills, talent. With different cultures, perspectives, and ways of working, IT and HR appear to have little in common. Yet at…
Dinesh Kashyap
June 15, 2016
Blogs
Dinesh Kashyap
May 22, 2016
Blogs
Integrated IT Portfolio Management In Digital Age
As digital transformation reshaping the enterprises across the industries, IT leaders recognize the need to innovate more, manage uncertainty better and establish more agility. However, they have to do this while simultaneously running the business and hitting regular performance goals, which is where both traditional and agile capabilities
Dinesh Kashyap
May 16, 2016
Blogs
The App Gap and Shadow IT
Portfolio management is about maximizing organizational value delivery through programs and projects. In order to maximize value delivery, the governance teams that approve work and prioritize projects need to share a common view of “value” in order to use a scoring model to select the most valuable
Dinesh Kashyap
May 9, 2016
Blogs
Portfolio Reports – Portfolio Bubble Charts
This is the third post in a series on portfolio management reports. In the first post, we reviewed introductory portfolio management reports that convey the basic dimensions of the portfolio. In the second report we reviewed treemaps and advanced pareto charts that can help identify outlier projects worthy of more scrutiny. In this post we…
Dinesh Kashyap
May 6, 2016
Blogs
Project Portfolio Model
The next company to be discussed in our ongoing project portfolio management series is a rail transport engineering company that has encountered several challenges in the past several years. The organization has been reporting heavy losses from its operations for the past decade with no sign of potential improvement.The analysis of the company’s operations has shown…
Dinesh Kashyap
May 1, 2016
Blogs
How to Determine Resource Pool Available for Your Project Portfolio?
So, here is an example of a “back of the envelope” calculation of total project resources bucket at a company that has proven to be extremely robust.
Imagine that there are 250 employees working at the head office. It has been estimated via survey or questionnaires that approximately 30% of their time is spent on project work and 70% on business as usual, i.e. normal daily non-project tasks. Based on that information we can assess the size of the total project resource bucket at the company:
Dinesh Kashyap
April 29, 2016
Blogs
The Current State of IT Portfolio Management Tooling
Is it any wonder that the vast majority of IT leaders have no idea what is in their organization’s Application Portfolio, how much it costs, and whether it actually supports business objectives?Today’s IT portfolio management landscape is littered by spreadsheets, sharepoints, emails, and single purpose, fragmented point tools that require error-prone manual consolidation
Dinesh Kashyap
April 29, 2016
Blogs
The State of Digital Transformation: Over Confident and Under Invested?
A recent report from Fujitsu and subsequent post from Derek du Preez at Diginomica are must reading for every CIO and IT leader. The sobering report indicates that IT and business leaders agree that digital transformation is critical for top line success and creating value for customers. Yet most organizations lack a clear strategy
Dinesh Kashyap
April 25, 2016
Blogs
How Do You Know if IT Costs Too Much?
Steven Hall of ISG – writing at CFO – has penned an excellent post “How Do You Know if IT Costs Too Much?” that very much reflects our thinking here at QuePro Advisors. Steven’s post looks at the issue of “IT Spend” most often expressed as Percentage of Revenue or Spend per Employee. In more traditional IT-environment
Dinesh Kashyap
April 21, 2016
Blogs
Accelerate Digital – Transformation With Real Time Visibility
Based on the latest survey conducted by Colt, more than 68% of CIOs say they base high-pressure decisions on instinct and experience more than any other factor. Despite that, 76% admitted their instinct went against other sources, such as data or advice from third parties. The research findings indicate that lack of cohesion and
Dinesh Kashyap
April 20, 2016
Blogs
Benefits of eConsent Solution in Clinical Trials
Cloudbyz has added eConsent feature to its CTMS product built 100% native on Salesforce.com cloud platform leveraging innovative Salesforce lightning. Cloudbyz CTMS eConsent replaces the paper based informed consent document with interactive, multi-media enabled and template driven informed consent on mobile devices.
Dinesh Kashyap
April 5, 2016
Blogs
Improve Portfolio Health By Avoiding Two Portfolio Management Extremes
Question number one highlights a common trap for many companies, approving all or almost all projects that get reviewed. This indicates that the project selection process is not working well. When governance councils have a project approval over 90%, it means very few projects are getting screened out and some poor projects are probably…
Dinesh Kashyap
April 5, 2016
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